Fast check-in at Southland Club Campsite

Great news, Fast check in at Southland Club Campsite on the Isle of Wight, is now here to stay

On arrival at the campsite, you can join the 'Fast check in' lane and go straight to the barrier which will automatically open providing you have paid in full and your vehicle registration is correct. You'll then be able to confirm your pitch number via text and you're checked in, meaning you can start your holiday sooner!

You can still choose to check in via reception if you want to, just drive in the 'Reception check in' lane instead and check in as normal.

If you're due to stay at Southland Club Campsite, you'll receive your first TEXT message 5 days before arrival but we recommend you also read the full FAQs below.

 

Frequently asked questions

Why are you automating access to Club campsites?

We have installed Automatic Number Plate Recognition (ANPR) technology on site to help us offer you the best and most efficient service, freeing up staff for other important jobs on site and speeding up the check-in process which benefits you the member but also shows the Club as a good neighbour by reducing the impact on the local roads.

Our trial in 2023 helped us to enhance the experience, and working with our sites teams we will continue to evolve this service to ensure it works as efficiently as possible.

Will all Club campsites be automated?

This is currently in operation at 4 Club campsite locations and we are planning to add more sites in the coming years. We will update this page and inform members as we add further locations.

How will I access the Club campsite?

You will have the choice to arrive and go to reception to check-in and you will then be added to the fast check-in system. Or, if you would like faster access to the Club campsite, please make sure to pay by midnight the day before your stay and update your membership details with your vehicle registration. You will then be able to join the 'Fast check-in' lane upon arrival which will be clearly signposted. Once you arrive at the barrier from 12pm, our cameras will verify your registration, a welcome screen will remind you of the pitch type you have booked and you will be able to proceed onto site.

What happens if the site arrival area is very busy? Can I still Fast check- in?

You will have the choice to arrive and go to reception to check in and you will be added to the Fast check-in system. Or, if you would like faster access to the campsite, please make sure to pay by midnight the day before your stay and update your membership details with your vehicle registration. You will then be able to join the 'Fast check-in' lane which will be clearly signposted. Once you arrive at the barrier from 12pm, our cameras will verify your registration, a welcome screen will remind you of the pitch type you have booked and you will be able to proceed onto the site. At busy times of the day, you may still have a short wait as we process all arrivals.

How will I know where to pitch?

Once you arrive at the barrier, our cameras will verify your registration, a welcome screen will remind you of the pitch type you have booked and you can proceed onto site. We will send you a link to the site plan by TEXT before arrival and we recommend that you familiarise yourself with the site plan before you arrive.

I havent paid, how do I pay in advance?

You will receive a text message 5 days prior to your stay to notify you that there is a balance outstanding for your stay with a link to make payment on the website. If you have set the booking to autopay, this will automatically come out of your account at 2am on the day of arrival. If not, you will be required to submit your payment by midnight the day before your stay or park on arrival at the site and visit reception.

I don't have a vehicle registration on my booking - how do I add it?

Members who are booked to arrive at any of the Fast check-in campsites will receive a TEXT prior to arrival asking for confirmation of their vehicle registration. Please respond to this TEXT to if your vehicle registration is incorrect and provide the accurate vehicle registration.

My vehicle registration has changed, how do I update it?

Members who are booked to arrive at any of the Fast check-in campsites will receive a TEXT prior to arrival asking for confirmation of their vehicle registration. Please respond to this TEXT to if your vehicle registration is incorrect and provide the accurate vehicle registration. Please make sure your details are correct at the time of booking or at least 5 days before arrival.

I need to change my booking details - how do I do that?

If you need to make a change to your booking prior to your arrival, please login to your account and manage your booking. If extra assistance is required, please call the campsite directly or go to reception on the day.

Will the Club campsite be secure?

The Club campsite will be just as secure as it is today with barriers restricting entry to paid members, and site staff will be on site or close by, with the entrance way covered by a camera.

What happens in an emergency?

Nothing has changed, staff still remain on site. All details are available at the information hut.

What happens if I cannot access the Club campsite?

If you encounter an issue at the barrier, please go to reception. If reception is closed, contact details will be provided on site.

Can I arrive after 8pm?

There will be no arrivals to the Club campsite after 8pm. If you encounter a problem with your journey, please contact the Club campsite before 6pm.

Will staff still be on site?

Yes, staff will be on site.

What time can I arrive?

The Club campsite barrier will be programmed for any new arrival from 12pm to allow our sites team to get your pitch ready. Please make sure you factor into your journey a location where you can park and rest if you think you may arrive prior to 12pm.

Will staff no longer have a job?

Fast check in has been introduced to improve member experience and will enable our staff to be more available on site and do other important jobs.

Do I need a barrier card?

No, barrier cards will not be required. The fast check-in system will give you access for the duration of your stay.

How do I tell you what pitch I am on?

Once your registration is acknowledged by the fast check-in system, and the barrier has opened to let you in, a TEXT will be sent to your mobile phone asking you to reply to the message with details of your chosen pitch number. Once you have found your pitch, please respond to the TEXT message with your pitch number and we will complete your check-in. Please only provide your pitch number and no other information, this is an automated service. If you do not receive a TEXT please either let the staff on site know or call the campsite office with the details. These can be left on the answer machine if you provide your surname and pitch number.

What happens if I arrive without a booking?

We encourage everyone to book in advance. However if you arrive on site without an existing booking or have made an on the day booking, during office hours please pop into reception. The fast check-in system does not currently integrate with bookings made on the day of arrival. So if you arrive late you risk not being able to enter the Club campsite.

What happens if I want to leave early?

You can leave whenever but please make sure to inform our Club campsite staff on the time of your departure.

What is Visitor.Express?

Vistor.Express is a product from NetFM, our partner for Fast check-in. They provide the technology that enables the fast check-in process to work efficiently based on accurate data.

I am bringing a second car, what do I need to do?

Pop into reception and let the team know, this can be added to your booking for the duration of your stay once you have paid the charge for a second car.

I am towing a car behind my motorhome to use when staying at site, what do I need to do?

Pop into reception and let the team know, this can be added to your booking for the duration of your stay to enable access to the site.

How do I contact the Club campsite?

You can call the Club campsite team during office hours 9am - 5pm.

I have a seasonal pitch on site, what do I need to do?

When you next come to the Club campsite please come to reception so the team can set you up on the system for Fast track check-in. If you have multiple vehicles or a motorbike, let the team know so they can add them to the system and let you know how to access the Club campsite. You will need to let the staff know as you do currently if you have anyone extra staying as they will need to pay an extra fee.

I store my van on-site, what do I need to do?

The Club campsite team will ensure your storage pitch is loaded into our new system along with your vehicle registration. This will enable entry once you have collected the key for the storage compound from reception on arrival.

What if I have a non-standard vehicle registration plate?

If you have a non standard UK vehicle registration plate (unusual font, spacing or a film that prevents reading of your vehicle registration) you will not be able to use our fast check in service. Please join the reception check in queue to discuss access arrangements.

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